Keeping Email Useful Part 2 – Types of EMAIL Protocols
When you get to this point, you should have already signed up for a GMAIL account. If that is not the case, then please go to the first post [cref 91 http://bishoptec.com/2009/08/keeping-email-useful/].
When you sign in to your Gmail account for the first time, several messages are automatically placed in your inbox. I will cover some/all of these later.
FIRST, click on the “settings” button in the upper-right of the screen. This will open a new screen where you should click on the “Forwarding And POP/IMAP” tab. In the “POP Download” area, click on “Disable POP.” and in the box below, click on “Enable IMAP.”
Let me explain. There are basically four types of email protocols in use today.
HTML mail: Think about the original “Hotmail” or “Yahoo” accounts. You had to be online and use a browser to read or write email. This allows you to have a single inbox where all of your email is located. You can reach it from any computer or device as long as it is connected to the Internet and provides you with a browser.
POP (Post Office Protocol): This is the type of email that you use when you have an email editor (Outlook, Outlook Express, Thunderbird, etc.) on your computer.
Push Email: This type of email protocol requires that you have a Microsoft Exchange account on a server. This account sends the mail to your computer/device as it arrives at the server and does not require you to do anything after the initial setup. It has some very nice features but can be expensive. Previously, these accounts were exclusively for business but a few services are available to individuals now (generally requiring a monthly service fee, which I try to avoid).
IMAP (Internet Message Access Protocol): This is the type of account that we will be using in this guide.
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